AI checklist assignments

Hand out checklistsfrom ChatGPT or Claude.

Type who’s doing what, the way you’d text it. Each person gets their steps in the ChecklistSquad app, and you get the photos when they’re done. Your crew doesn’t need ChatGPT.

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Free on every plan. Works with Claude, ChatGPT, Cursor and any MCP client

Closing up through a group chat

You post who’s on what and two people react to it. The venue needs a photo of the empty walk-in for the deposit, and nobody is sure who took it.

In the group chat11:42 PM → 1:07 AM

Six messages about the bar, and still no name on it.

ok who’s doing bar breakdown

Jordan · 11:49thought priya was?

Priya · 11:58i did it last time??

Sam · 12:20is the truck locked or

someone pls send the walk-in photo for the deposit

Jordan · 1:07sorry just seeing this

On Monday the venue asks who emptied the walk-in, and there is no name to give them.

In ChecklistSquad11:41 PM

Each section has a name next to it.

Close out the gala. Bar to Priya, load-out to the stage crew, I’ll do the walk.

Bar breakdownPriya · on her phone
Load-out · truck lockedStage crew · all 5
Walk-in photo for the depositPriya · required

Priya sees Bar breakdown at the top of her list. The stage crew all see Load-out. You see each section get ticked off, with who did it and when.

12:52last step ticked, walk-in photo attached

In ChecklistSquad, over MCP

What your assistant can do

Free on every plan, with Claude, ChatGPT, Cursor or any agent that supports MCP.

Tell us what to add next →

ChecklistSquad toolsYour assistant uses your account and your access10 tools

Start a checklist from any template in your library
Draft a new template from what you describe, and show it to you first
Copy a ready-made template into your library
Assign a whole checklist, a section or one step
Give it to a person, a squad or the whole team
Invite someone new by email and hand them their part
Take an assignment back so the crew covers it again
Ask who’s on what
Tick a step, record an answer, or mark it blocked or skipped
Finish the checklist once every step is done

What your crew sees

A section can go to one person or to a squad

One person

Priya gets Bar breakdown

Seven steps and two required photos, at the top of her list. She doesn’t have to read the rest of the checklist to find her part.

A squad

The stage crew gets Load-out

All five see the same nine steps. When one of them ticks “Truck locked”, the other four see it straight away and nobody walks back out to check.

Your assistant can only do what you can do.

It signs in as you. It can’t see teams you’re not in, or assign work you couldn’t assign yourself.

01
Assigning someone lets them do it
As soon as Priya is assigned, she can tick her steps and add photos. You don’t share a login or change any settings.
02
Every change is logged
The checklist shows “Assigned by Alex via Claude, 11:41 PM”, so you can always tell what you did and what your assistant did.
03
New people get the work with the invite
Assign someone by email. They get an invite, and their section is waiting for them when they sign up.

Questions

Does my crew need ChatGPT or Claude?

No. Only the person handing out the work uses an assistant. Everyone else opens the ChecklistSquad app on their phone, or the website on any computer.

What if it assigns the wrong person?

It shows you the checklist and who gets each section before it saves anything. You can change an assignment afterwards from the app, or just tell it.

Does it make up the steps?

If you have a template, it uses yours word for word. If you don’t, it drafts one from what you describe and shows it to you first.

What does it cost?

Connecting an assistant is free on every plan. ChecklistSquad itself is free for up to 3 people.

Start with one checklist

Free for up to 3 people, with no credit card.

Start free